Arrange for meeting locations

As far in advance as possible (planning entire year is desirable)

Finalize contract arrangements with hotel:

• send copy of contract to Treasurer

Board Meeting (Thursday night)

• meeting room (4-8 pm)
• dinner arrangements – 6:00pm

General Meeting (Friday)

• space for approx 50 attendees (varies)
• 8:15-8:45am Registration & Continental Breakfast
• 10:00am Break
• 12:00-1:00pm Lunch (selects menu)
• 3:30pm Closure

Reserve single non-smoking motel rooms for Board Members

Arrange for block of rooms for attendees (set aside for specified time frame). Attendees make their own room reservations

Coordinate meeting billing arrangements, direct bill to Treasurer (may require credit application) Include:

• Rooms/dinner for Board Members
• Meeting Room Charges (if any)
• Lunch for meeting day
• Area available for vendors

Outgoing VP arranges for Fall meeting

When meeting plans are finalized

Confirm with hotel. Confirms # of attendees within 72 hours of meeting.

Send hotel information to Education Chairperson

6 weeks prior to meeting

Send letter to vendors inviting them to attend and display at meeting

When plans finalized

Check with Education Chairperson for AV needs for meetings

Inform hotel

Introduce vendors at meetings

Send Thank you to vendors

Immediately after meeting

Incoming President purchases gift for outgoing President. A gift limit of $50.00 was approved

The June Board Transition Meeting

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| Last Updated: September 18, 2007 | E-mail the Designer |